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why use Document management?

What's a "Document"?

Today's business environment creates, utilises, sends, receives and archives many different types of documents.

No longer is a "document" just a piece of paper with writing on it.

The modern "document" collection includes:

Traditional paper       Drawings            
E-mails                             Computerised information      
Electronic documents Web pages
Presentations Voice mail
Faxes Video / pictures

Documents are utilised to communicate with others, record historical information, document transactions.

In the future we will be dealing with types of business communication that we haven't even begun to imagine - and we will need to utilise and archive those "documents", just as we do with today's paper and electronic documents.

Why use Electronic Document Management?

  • A way of managing documentation electronically
  • Reduction in the storage space needed for files
  • Secure storage of all documents to BSI standards
  • Easier filing, location and access to documents by staff
  • Easier and faster transmission to other offices or 3rd parties
  • Document access restrictions by security password
  • Greater control of document based procedures
  • Cost Savings

A single CD Rom can store approximately 15,000 A4 sized images, enough to fill almost 2 filing cabinets. Just think about how much room and costs this will save you, whilst at the same time providing you with as much security as you wish.

Electronic Document Management  is ideal for businesses which:

  • Retain files for legal reasons - All Accounts Payable departments, Accountants, Solicitors, Insurance Brokers
  • Store large volumes of data - Publishers, Advertisers, Recruitment Agencies
  • Hold long-term quality records - Manufacturers, Designers, Architects
  • Have strict security needs - Government, Security firms, Financial Services